═══⊱ The Scribes of Selnar: Imperial Cos ⊰ ═══
Scribe Record Keeping - Signatures & Seals Guidelines
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➤1. Certification of Documents
Official Scribe of Selnar Seal & Personal Seals are permitted to be used.
Personal Seals must be registered and on file.
Trained Scribes: Can certify general forms.
Magistrates, Advocates, Litigators, and Scribes of the Law: Can certify criminal forms.
Full Scribes, Senior Scribes, or General Scribes: Certain general forms can only be certified by a Full Scribe, Senior Scribe, or a General Scribe who has been fully trained and interviewed.
No Selnar Scribe can sign/certify their own documents.
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➤2. Submission and Filing of Records
All records to be filed must be dropped into the designated mailbox outside of the Scribe Building.
Failure to submit documents with the required seals and signatures will result in the return of the documents to the scribe or the relevant parties.
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➤3. Officiating Ceremonies
Companionship Ceremonies: Scribes are authorized to officiate companionship ceremonies without the presence of a Magistrate.
Companionship Dissolution: A Magistrate must be present to certify the dissolution of companionships.
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➤4. Slaves and Their Role in Scribe Premises
There are no scribe slaves in the City of Selnar.
Slaves owned by scribes may assist their owners within the premises of the caste but hold no official or legal capacity in any scribe duties.
Punishment for Violations: Slaves found to be touching or handling official documents will face punishment at the discretion of the Head of Caste.
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➤5. Library and Scribe Resources
Scribes are encouraged to curate and promote the Scribe Library and its resources to the citizens, visitors, and residents of Selnar.
General Forms, Criminal Forms, and Diplomatic Forms are available in the Hall Meeting Room for both personal and professional use.
Scribes should maintain the library’s organization, ensuring it remains a valuable resource for the community.
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➤6. Scribe Services and Fees
Scribes are encouraged to sell their skills and charge a fee for their services.
Fees may be based on the suggested prices or set by the individual scribe at their discretion.
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➤7. Scribe Meetings
Frequency: Scribe meetings will be held bi-weekly or monthly, as determined by the Head of Caste and the Assistant Head of Caste.
Location: Meetings will take place in either the Scribe Building meeting hall.
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➤8. Hall of Records and Scribe Appointments
The Head of Caste and Assistant Head of Caste will designate which scribes are authorized to file records directly to the Hall of Records.
These individuals will also be responsible for interviewing new scribes and assigning positions and ranks within the caste.
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➤9. Scribe Rank and Appointment
New Scribes: New scribes must undergo an interview and training process before receiving their rank and position within the caste.
Rank Assignments: The Head of Caste, Assistant Head of Caste, and Chief have the authority to assign appropriate ranks to new scribes based on their training, skills, and experience.
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➤10. General Conduct
All scribes are expected to uphold the highest standards of professionalism and integrity when handling records.
The caste maintains its authority by ensuring that all actions are carried out in accordance with the laws and traditions of Gor, particularly as outlined in John Norman’s works.
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➤11. Caste Motivation and Activities
Writing Contests, Scribe Tea, Debates, and Mock Trials will be held monthly or as deemed appropriate by the Head of Caste. These activities are designed to motivate the caste, foster skill development, and encourage engagement within the Scribe community.
Festivities: Monthly celebrations and events will also be organized to strengthen the bond between the scribes and provide a sense of camaraderie.
Promotions and Demotions: Rank promotions and demotions will be determined based on the participation, performance, and involvement of each scribe. Those who excel in their duties and contribute actively will be rewarded, while those who fail to engage may face a reduction in rank.
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➤12. Inactive Scribes
Scribes who do not participate in meetings, fail to submit documents for filing, or neglect to sign or seal documents for a prolonged period will be considered inactive.
Inactive scribes will be marked as retired and their records filed accordingly, unless they come forward to file for retirement themselves.
These procedures have been instituted to maintain the highest level of organization, professionalism, and activity within the Scribe Caste of Selnar, ensuring its continued effectiveness in the administration of legal, diplomatic, and general affairs.
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